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Laurier Recreation - Waterloo Campus

Inclement Weather Policy

The following cancellation policies are applicable for all external and internal bookings through Laurier Athletics and Recreation.

Athletics and Recreation must be contacted within 72 hours in the event that a booking it to be cancelled for non-weather related issues. General cancellations can be directed to acbookings@wlu.ca or 548-889-4036.

If there is a rain out please contact Laurier Athletics and Recreation the morning of your event before 7:00 a.m. When making your original booking please provide a contact number of the individual who will be responsible for the event. Cancellations due to weather can be directed to Wesley Van Luven (Coordinator, Facilities) at 548-889-4039.

Athletics and Recreation cannot provide rain out make up dates.  

ALL ACTIVITY WILL/MUST BE STOPPED WITH ANY SIGN OF THUNDER OR LIGHTNING. ALL PARTICIPANTS MUST VACATE THE PROGRAMMED AREA IMMEDIATELY (I.E. FIELD). 

In the event there is a lightning sighting or the sound of thunder, participants are asked to follow these steps:

  • Leave playing area immediately
  • Seek nearest indoor shelter
  • Activity can resume once 30 minutes has passed from the last sign of lightning or sound of thunder (please follow the direction of facility staff)
  • Facility Staff have the ability to cancel any activity to due weather at any time (no exceptions)
  • Make up field space cannot be guaranteed for a later time or date.  Activity still must end at completion of scheduled booking unless permission granted from Athletics and Recreation.
Heavy rain, sleet, snow or hail:
  • Leave playing area immediately
  • Seek nearest indoor shelter
  • Activity can resume ONLY WHEN FACILITY STAFF HAS GRANTED PERMISSION TO RETURN TO FIELD
  • Facility Staff have the ability to cancel any activity to due weather at any time (no exceptions)
  • Make up field space cannot be guaranteed for a later time or date.  Activity still must end at completion of scheduled booking unless permission granted from Athletics and Recreation.
Heavy winds:
  • Facility Staff have the ability to cancel/halt any activity to due weather at any time (no exceptions)
  • Laurier Athletics and Recreation can halt/cancel activity at any time with minimal to no notice
  • Make up field space cannot be guaranteed for a later time or date.  Activity still must end at completion of scheduled booking unless permission granted from Athletics & Recreation.

NOTE: ALL FIELDS ARE IN THE CONDITION THEY ARE IN, NO MATTER THE WEATHER. WINTER MAINTENANCE IS NOT PERFORMED ON THE FIELDS.

LAURIER ATHLETICS and RECREATION HAS THE RIGHT TO CANCEL/POSTPONE OR SUSPEND ANY FIELD BOOKING DUE TO PLAYING CONDITIONS WITHOUT NOTICE.

Questions can be directed to Wesley Van Luven (Coordinator, Facilities) at 548-889-4039 or wvanluven@wlu.ca.